Administration (Head: Mrs Y.L. Lee)
In 2012, the functions of the Administration Unit was reviewed and changes made to administrative process so as to ensure timely and effective support to the lnstitute’s operating units.
Personnel and Logistics
A Deputy Head of Administration post was created to provide for stronger supervision on the Personnel, Logistics and Finance sub-units. The Personnel and Logistics sub-units were strengthened with additional intermediate staff to ensure closer supervision over personnel and procurement processes respectively.
During the year, the Administration Unit computerized its financial systems through the implementation of SAP accounting software, e-Payslips and e-letters for performance bonus which reduced costs and improved the level of service. The Unit also started its computerization programme for its personnel system including eLeave module which is targeted for implementation in July 2013.
The Singapore Government's annual grant, through the Ministry of Education, is the major source of ISEAS funding. For FY2012-13, ISEAS received an operating grant of $11,749,393, which included the lT/ F&E operating grant of $446,976.
The operating grant was about 0.3 per cent higher than the grant of $11,714,288 received in FY2011-12. The operating grant covered the cost of the physical infrastructure (building rental and maintenance), purchase and maintenance of equipment, library acquisitions and maintenance, staff salaries and some of the research and publication activities.
- In addition to the annual government grant, ISEAS also received a sum of $3,221,275 from other sources in FY2012-13. These comprised of donations, grants and contributions from external sources (international agencies, foundations, co—partners of research projects and conferences) and domestic private benefactors, as well as income from training programmes, public lectures and research consultancies. The largest grant of $1,481,597 was by the Ministry of Foreign Affairs. The extra monies were used to fund fellowships and scholarships, research projects, conferences and seminars and some staff salaries.
The Finance Section is responsible for the accounting records kept in compliance with audit requirements. It allocates incomes and expenditures to the different Units of ISEAS (namely, Administration, Research, Library, Computer Unit, Public Affairs, ASEAN Studies Centre, Nalanda-Sriwijaya Centre) in accordance to policy decisions by the Board of Trustees.